Development of a web-based, modular time recording and resource planning system at the participating departments. The system must be based on open source; the data, programming and database must be open source. The basic system must not incur any license costs, but extensions and tools will be purchased as appropriate.
Further development of the current cost and performance accounting system with the following objectives
- Time recording for all employees (including those who are not recorded in SAP, with the exception of teachers)
- SAP conformity
- Temporary/contracted employee management (contracts, payroll, hourly rates)
- Project controlling (billing, overview, status, degree of coverage, milestones)
- Reporting
Key figures
benchmarking
RZL
- Increase timeliness, goal: daily updates
Project background and description
The ESS offered by the BRZ can only be posted to by employees who have been created in SAP. And no postings to cost objects (internal orders, projects) are possible.
The departments (especially the research institutes) work on a project-oriented basis.If it is not possible to allocate time at project level in the ESS, this would either have to be estimated or carried out with a second, parallel time recording system, as otherwise these projects cannot be accounted for.
Furthermore, project controlling is not possible in the ESS and there is a lack of tools for project and personnel deployment planning.The time recording system currently used at the offices is about 10 years old, was developed at the BA f. Bergbauernfragen and is no longer maintained as there is no official mandate or resources for it.Technically, this time recording system is outdated, no longer complies with current security standards and cannot be used on mobile clients.There is no module for project planning.
Implementation
Development of web-based software upstream of SAP.
This software should be able to be hosted both locally and externally.The core functions should have a modular structure so that each department only installs the necessary modules but all have a common basis.Local adaptations and further developments at the departments must be possible, but if these adaptations affect the source code or the database structure, they must be agreed with the project managers (code defragmentation should be avoided as far as possible).
Work until 2023
The time recording area was implemented for all employee groups (civil servants, civil servants, collective, apprentices, seasonal workers, temporary workers) and went live for several hundred employees at 6 offices in October 2021. In addition, a planning and time recording tool for duty rosters was implemented, working time can be booked using a ‘time clock’ with and without an RFID card, the entire calculation of overtime has been automated and new reports have been and are constantly being added.
The first quarterly and annual financial statements have been completed, and many smaller issues have also been dealt with. A major focus was placed on reporting. For a detailed list of work per version, see git.agrarforschung.at. In 2023, the focus was on holiday and time-off management.
Work 2024
Roll-out to other departments, expand NFC RFID and touch input, software package updates.
Updates to optimise work processes:
- Individual booking and monthly booking confirmation by employees and administrators).
- Highlighting of problems (rebookings, holiday backlog, etc.)
- Read-only mode for employee logins when using a time clock
- Many small bug fixes
- Work on the reporting system
Planned work 2025
- Roll-out in Rotholz, St. Florian, HBLA Ursprung and HBLA Elmberg
- Software package updates
- Ongoing support and new software functions as required
