Objective
Establishment of a web-based, modular time recording and resource planning system at the participating services. The system must be based on open source, the data, the programming and the database must be open source. The basic system must not incur any licensing costs, but extensions and tools will be purchased as appropriate.
Further development of the current cost and activity accounting system.
Project background and description
The ESS offered by the BRZ can only be booked by employees who have been created in SAP. And no postings to cost units (internal orders, projects) are possible. The departments (especially the research institutions) work on a project-oriented basis. If it is not possible to allocate time at the project level in the ESS, this would either have to be estimated or carried out with a second, parallel time recording, as otherwise no accounting can be carried out for these projects.
Furthermore, project controlling is not possible in the ESS; there are no tools for project and personnel planning.
The time recording system currently in use at the offices is about 10 years old, was developed at the BA f. Bergbauernfragen and is not being used anymore. It was developed at the BA f. Bergbauernfragen and - since there is no official mandate and no resources for it - is no longer maintained. Technically, this time recording system is outdated, no longer meets the current security standards and cannot be used on mobile clients. There is no module for project planning.
Implementation
Development of a web-based software upstream of SAP. This software should be hostable both locally and externally. The core functions should be modular, so that each department only installs the necessary modules, but still all have a common basis. Local adaptations and further developments at the departments must be possible, but if these adaptations affect the source code or the database structure, they must be agreed with the project managers (code defragmentation should be avoided as far as possible).
Work 2021 and 2022
The area of time recording was implemented for all groups of employees (civil servants, VB, collective, apprentices, seasonal workers, temporary workers) and went live in October 2021 for several 100 employees at 6 offices. In addition, a planning and time recording tool for duty rosters was implemented, the working time can be booked with a "time clock" with and without RFID card, the complete calculation of additional services was automated and new reports have been and are being continuously entered.
The 1st quarterly and annual financial statements have been carried out, and in addition many smaller questions have been dealt with. A major focus was placed on reporting. For a detailed list of the work per version, see git.agrarforschung.at.
Plan 2023
For 2023, the focus is on holiday and time compensation management.
